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RMC & RTM Directors role in Cladding Safety Scheme Application

This blog lists 20 things that RMC & RTM Directors can do to direct Cladding Safety Scheme & Building Safety Fund applications more successfully.

As the RMC / RTM Directors board, you must act as the Applicant for the Building Safety Fund or Cladding Safety Scheme. This means you are the "Project Client". You own the project and define its objectives as the Responsible Person. You commission the project. You have ultimate authority for project success or failure.


It might seem odd to say the the RMC / RTM directors board is responsible for project success or failure if they are relying on their appointed professional “Delivery Team” (i.e. Lead Consultant, surveyors, cost consultants, fire/façade/structural engineers, solicitor etc). But even with a technically excellent team, the ‘tree analogy’ image above is a metaphor of a poorly directed project where the Project Client lost control.


Without your direction as Project Client, things won’t go to plan. Funding could be jeopardised, cladding remediation delivered months late with poor solutions, flats remain unmortgageable with no clear plan in place, and capital costs will jump up as undocumented risks begin to emerge. This is daunting for volunteer RMC / RTM directors who are required to direct a multi-million pound multi-stage project as the Project Client. To your detriment, you step back and assume all responsibility can be delegated to the Delivery Team. The Delivery Team then 'marks their own homework', has an easy ride, moves at their own pace, and isn't challenged to implement the best solution for you. They may even take advantage of you. To truly succeed, I advise that certain project responsibilities and layers of governance should remain with you the RMC / RTM Directors.


Fear not, I'm in the unique position of being an RMC Director, BSF recipient and project delivery expert, and I'm here to help you every step of the way.


Scroll down for 20 proven things you can do to keep your remediation project on track....

In addition, to help you as RMC/RTM Directors be a more effective Project Client, I also offer a unique service...as a Chartered Engineer, project management expert, RMC Director and £13m BSF recipient, I now act as a Client-Side Advisor to other RMC & RTM boards.


My service offering aligns with the roles and responsibilities of the RMC & RTM Directors board and is distinctly separate to the tasks undertaken by your Delivery Team. Nobody else offers a service like this. CONTACT ME today with your problems and let's arrange a chat to solve them. Then soon enough, this could be your building:

 

RMC / RTM Director tasks and responsibilities:


And here are 20 typical tasks and responsibilities during the pre-construction stage of a Building Safety Fund or Cladding Safety Scheme application, that I advise should be undertaken by the RMC & RTM Directors:


1. Project initiation;

2. Strongly challenge what remediation work is even required, in context of PAS9980, EWS1, legislation and risk based guidance;

3. Due diligence and independent audit of your PAS9980 FRAEW against Building Safety Fund and Cladding Safety Scheme registration requirements (I find these are often full of errors, omissions and quality issues that will cause rejection at fund registration stage);

4. Define project objectives (this is not as obvious as it sounds and can have profound implications) – see the tree analogy image above;

5. Develop a brief, define Employer's requirements and tender for a Lead Consultant;

6. Scrutinise Lead Consultant proposals, and make professional appointments of Delivery Team, manage their scope and contract, with understanding of different fee structures, contractual risk allocations and pro/cons of each;

7. Manage project budgets, anticipate funding shortfalls, and feed into funding strategy;

8. Set deadlines, monitor progress and approve time extensions;

9. Establish reporting and receive regular progress updates from Delivery Team;

10. Have oversight of project phasing and scope split, and set delivery strategy (for reasons I can discuss in more detail, you may choose to scope your remediation as several separate projects, tying in with funding strategy);

11. Maintain pressure on Delivery Team regarding price, programme and risk management, including delivery of cost savings and value management;

12. Request changes, and manage and approve changes, especially those impacting time, cost or objectives;

13. Approve consultant's requests for payment against their contract and scope and manage contract disputes;

14. Ensure all viable options evaluated and project risks identified with their impact;

15. Ensure collaboration where multiple companies appointed (again see tree analogy);

16. Undertake client duties legally required by CDM Regulations 2015;

17. Challenge decisions and ask probing technical questions, don't assume the first solution proposed is the best;

18. Liaison with leaseholders, freeholder, managing agent, insurer, fire and rescue service and others as appropriate.

19. Determine extent of Managing Agent involvement and delegation (this project will sit outside their day-to-day remit and will likely require a separate agreement, and as the RMC/RTM it is for you to decide whether to contract them into a role or not ).

20. CONTACT ME today and get help to solve your problems.


Let's have a chat:

Have a no-obligations chat with me to discuss how you can apply the advice above. Following that, I am available for follow up conversations and input at a frequency that completely suits you (advice on certain tasks, couple of hours per week, once every few months...it's your choice). Complete a contact form or email me: Scott@cladtohelp.co.uk

 

If you have discovered fire safety issues with your external walls, Clad To Help provides strategic advice from a leaseholder, RMC Director, Chartered Engineer and Project Management Expert who has led his own apartment block through the highly complex Building Safety Fund process. For support which protects leaseholders and offers cost and time saving strategies, please contact Scott@cladtohelp.co.uk to arrange an initial chat.


This blog post is purely for informational purposes. This information is provided in good faith and we assume no responsibility or liability for any errors or omissions in the content. Under no circumstances will Clad To Help Ltd be held responsible or liable in any way for any claims, damages, losses, expenses, costs or liabilities whatsoever resulting or arising directly or indirectly from the use of or reliance on the information or arising from your inability to use or access the information. Full Copyright Notice available at www.cladtohelp.co.uk. All rights reserved.

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